USP 795, 797 and 800 records for 503A pharmacies
USP 797 compliance software for the pharmacist-in-charge
RxReady is USP 797 compliance software for independent 503A compounding pharmacies that tracks staff licenses, six-month hood and cleanroom certifications, environmental monitoring and daily cleanroom logs, then turns them into an inspection binder in one click.
No card for the trial. Plans from $49 a month per pharmacy.
Pharmacy inspection checklist
The board inspector's questions, answered from one screen
A compounding inspection follows a familiar path. Each stop below is a section of the binder RxReady keeps for you.
- 1
“Who's the pharmacist-in-charge, and is the permit current?”
The binder opens with the pharmacy license number and expiry, the DEA registration date, and a checklist item for the PIC designation, each with the document attached.
- 2
“Licenses for everyone working today.”
Every pharmacist and technician license, PTCB certification and immunization certificate, with who verified it against the board lookup and when.
- 3
“Show me your last hood and cleanroom certification.”
Each hood, buffer room and ante room with its latest certification date, certifier, result and the vendor's report, and the next six-month due date.
- 4
“Where are your viable air and surface sampling results?”
Samples by date and site with alert and action levels, the colony count read after incubation, and the corrective action for anything over a level.
- 5
“Let me see your gloved fingertip and media fill tests.”
Recorded on each compounder's credentials with the test date and expiry, so a lapsed requalification shows up red before anyone compounds.
- 6
“Temperature and pressure logs for the last three months.”
Ninety days of readings in one table, out-of-range entries flagged, and every correction listed with the old value, new value, reason and who made it.
USP 797 environmental monitoring requirements
Plates go in the incubator. Results don't go missing.
Sample, then result
Record viable air and surface samples when they're collected. Each shows as incubating until the plate is read and the colony count entered.
Levels checked for you
Set alert and action levels per sample site. A count at or over a level must be recorded as that result, and a corrective action opens on its own.
Closed, not forgotten
Corrective actions stay open until the PIC records the root cause, what was done, the date and who closed it.
Compounding pharmacy software, without the hospital price
Licenses, hoods and daily logs in the same place
Pharmacist license tracking with reminders that reach the right person
Licenses, PTCB certifications, immunization certificates, hazardous drug training, gloved fingertip and media fill tests, each with an expiry and a copy of the certificate. Staff upload their own renewals from a phone; the PIC marks them verified against the board's lookup. CE credits stay in NABP CPE Monitor, linked from each record.
A cleanroom certification calendar that keeps itself current
Hoods, buffer rooms and ante rooms every six months; refrigerators, balances and incubators on their own intervals. Enter the certifier's passing report and the next due date moves forward. A failed certification opens a corrective action.
Daily logs on a tablet by the anteroom
Cleaning, temperature, humidity and pressure differential readings in a few taps, out-of-range readings flagged. Import a data logger's CSV instead of retyping it.
Corrections an auditor trusts
Nothing is overwritten. A wrong reading or date gets an amendment with the old value, the new one, the reason, who and when, and the binder shows it.
Replacing the binder and the wall calendar
What changes the week you switch
| When | With paper and spreadsheets | With RxReady |
|---|---|---|
| A technician's license lapses | Found when the inspector asks | Email at 90, 60 and 30 days, red on the dashboard |
| Hood recertification is due | Sticker on the hood, date in someone's calendar | Six-month calendar that moves forward when the passing report is entered |
| A settle plate comes back over the action level | Note in the margin of the sampling log | Result checked against the level, corrective action opened and tracked to closure |
| A temperature was written down wrong | Crossed out, initialed, hard to read | The entry stays; a dated amendment records the fix and the reason |
| The inspector arrives | Pull four binders off the shelf | Open the binder, print it, or send a read-only link |
Pricing per pharmacy
One price per pharmacy, set by sterile or non-sterile work
Every plan includes the inspection binder, cleanroom logs, license tracking and email reminders. Start with a 30-day trial; yearly billing gets two months free.
| Plan | Non-sterile$49 /monthor $490 a year | Sterile 503A$179 /monthor $1,790 a year | Multi-site$399 /monthor $3,990 a year |
|---|---|---|---|
| Best for | USP 795 compounding only | A single sterile compounding pharmacy | Two to five pharmacies under one owner |
| Locations | 1 | 1 | 5 |
| Active staff | 15 | 30 | Unlimited |
| Equipment and rooms | 10 | Unlimited | Unlimited |
| Compounding lead logins | No | Yes | Yes |
| Environmental monitoring | Yes | Yes | Yes |
| Inspector share link | Yes | Yes | Yes |
Add your pharmacy and get a starter inspection checklist in about two minutes.
Start a 30-day free trialFrom pharmacists-in-charge
What PICs ask about USP 797 software
- What does USP 797 require for environmental monitoring?
- USP 797 calls for viable air sampling and surface sampling of classified areas at set intervals, incubation of the plates, a colony count compared against action levels for the room's ISO class, and documented corrective action when a level is exceeded. RxReady records each sample, its incubation dates, the count and result, and opens a corrective action automatically for alert and action-level results.
- Does RxReady track pharmacist and technician license renewals?
- Yes. Each person's state license, PTCB certification, immunization certificate and hazardous drug training is stored with its expiry date and a copy of the certificate. Reminders go out by email at 90, 60, 30, 14, 7 and 1 days, to the owner and pharmacist-in-charge and, when they have a login, to the person whose license it is.
- Is this pharmacy compliance software for hospitals?
- No. RxReady is built for independent 503A compounding pharmacies: one to five locations, a handful of hoods and rooms, and a pharmacist-in-charge who is personally on the hook at the board inspection. Hospital suites such as Simplifi 797 cost far more and do far more.
- What about CE hours?
- Continuing education credits are already tracked by NABP CPE Monitor, which is free and required, so RxReady doesn't duplicate it. Each staff record can hold the person's NABP e-Profile ID and links straight to CPE Monitor.
- Can I import readings from our temperature monitoring system?
- Yes. Upload the CSV export from a data logger or a monitoring service such as Sonicu or SensoScientific; each row becomes a reading on the matching fridge, freezer or room, with out-of-range readings flagged. Nothing is saved if a row is wrong.
- Can someone change a log entry after the fact?
- No. Logs, certifications, credentials, samples and results are append-only. A mistake is corrected with an amendment that keeps the original value, the corrected value, the reason, who made it and when, and the binder shows both.
- Does the inspector need an account?
- No. The pharmacist-in-charge can create a read-only link to the location's binder, with its evidence files, and turn it off after the inspection. You can also print the binder or save it as a PDF.
- Is there a free trial?
- Yes, 30 days with no card. After that, pick a plan on the Billing page; your records stay readable and exportable either way.
Updated October 8, 2026